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Welcome to Local Motion of Boston’s comprehensive guide to student transportation safety on field trips. As a trusted provider of transportation services for schools and educational institutions, we understand the importance of ensuring the well-being and security of students during their off-campus adventures. In this blog post, we will delve into essential tips, best practices, and safety measures that schools should consider when organizing and executing field trips. With Local Motion of Boston as your transportation partner, you can have peace of mind knowing that student safety is our top priority.

At Local Motion of Boston, we take pride in our commitment to delivering safe, reliable, and efficient transportation solutions for educational excursions. Our experienced drivers, well-maintained vehicles, and adherence to stringent safety protocols make us the preferred choice for schools across the Boston area. Let’s explore our guide to student transportation safety on field trips, ensuring a memorable and secure experience for all.

Pre-trip Preparation: What You Need to Know

Planning a field trip is an exciting endeavor that requires careful preparation. Before you embark on your journey, it’s important to ensure that you and your students have taken all necessary steps to stay safe and have a successful experience. Here’s what you need to know when prepping for a field trip:

  • Select a Suitable Destination: When choosing a field trip location, consider all safety factors, such as access to medical care and the availability of first aid supplies. Additionally, research the destination to ensure that it meets the goals of your field trip.
  • Choose Appropriate Transportation: Whether you’re driving your own vehicle or chartering a bus, make sure that the vehicle is in good condition and can accommodate the size of your group. Also, ensure that the driver has the necessary qualifications and licensing.
  • Make Sure All Staff and Students are Prepared: Provide an itinerary to all participants and make sure they have all necessary supplies, such as water, snacks, protective equipment, and appropriate clothing. Additionally, ensure that all students have signed permission slips and that all staff are certified in basic first aid.
  • Create an Emergency Plan: Create a plan that outlines the procedure for dealing with any potential emergencies. This plan should include contact information for medical assistance, emergency contacts, and evacuation procedures.
  • Inform Parents and Guardians: Make sure that parents and guardians are aware of the field trip and have all necessary information, including contact information, itinerary, and emergency plan. Additionally, ensure that all students know who to contact if they become separated from the group.

Field Trip Bus Safety Tips

The majority of field trips involve transportation by bus, so it’s important to ensure that your students are safe while traveling. Here are some tips for keeping your students safe on the bus:

  • Ensure that all students remain seated while the bus is in motion. If necessary, assign seating to ensure that your students stay in their designated seats.
  • Provide a list of acceptable behaviors to all students. This should include rules about talking, eating, littering, and other activities.
  • Educate your students on bus safety. Before your field trip, go over basic safety rules with your students, such as remaining seated at all times and not standing up when the bus is in motion.
  • Monitor the bus for any potential hazards. If you notice any issues, such as a broken seatbelt or a malfunctioning light, report them to the driver or the bus company.
  • Keep emergency supplies on hand. Make sure that the bus you’re using has a first aid kit and other supplies, such as flashlights, flares, and extra batteries. Additionally, have a plan for dealing with any emergencies.

Student Behavior on the Bus

Field trips can be a great learning experience for students, and it’s important to ensure that they are safe and well-behaved while they’re on the bus. Start by setting expectations for student behavior before the trip, and make sure they’re aware of the consequences for not following the rules.

Teachers should talk to the students about appropriate behavior on the bus, such as keeping their voices down, respecting others’ personal space, and refraining from any physical contact. Remind them to stay in their seats and avoid distracting the driver. It’s also a good idea to ask parents to remind their children about safety rules prior to the trip.

To help maintain student behavior on the bus, teachers should have a plan in place for managing students’ behavior. In some cases, it may be best to have a designated student leader who can act as a mediator if there are any issues. The leader should be selected ahead of time and given clear instructions on how to handle any conflicts.

Before the bus leaves, teachers should also go over the emergency plan with the students. This will help ensure that students know what to do in case of an emergency, and can help prevent panic.

Off-Bus Safety Tips

When students are off the bus, they need to be aware of their surroundings and take safety precautions to ensure their well-being. It’s important to remind them to stay with their group and to stay away from strangers.

Teachers should also go over the emergency plan with the students before they disembark. Make sure they know who to contact in case of an emergency, and have a plan for getting back to the bus if necessary.

It’s also important to talk to students about potential risks in unfamiliar environments. For example, they should be aware of the dangers of running, swimming, and playing in areas they are not familiar with. Remind them to stay away from any water that is not supervised, and to stay away from animals they don’t know.

Finally, make sure students have access to everything they need to stay safe, such as sunscreen, water bottles, and of course their teacher!

Teaching Students How to Stay Safe in Unfamiliar Environments

When students are taken to a new and unfamiliar environment, it is important to teach them the skills necessary to maintain their safety. Depending on the age and maturity of the students, this can involve a variety of activities, including:

  • Instructing students on basic safety rules and guidelines for unfamiliar environments. This may include topics such as: looking both ways before crossing the street, not talking to strangers, staying in a group, and being aware of their surroundings.
  • Explaining the importance of following directions. Emphasize that they should not wander off from the group and should follow the instructions of the adults in charge.
  • Providing an opportunity for students to practice the safety skills they have learned. This can be done through role-playing activities or by teaching them how to respond in a variety of situations.
  • Discussing emergency plans and procedures. Developing an emergency plan should be done prior to the field trip and the plan should be reviewed with the students before departing.

By providing students with the knowledge and skills necessary to stay safe in unfamiliar environments, it can help to ensure that their field trip is both enjoyable and safe.

Developing an Emergency Plan for Field Trips

An emergency plan is an essential part of any field trip and should be developed prior to departure. It is important to take into account the age and maturity of the students as well as the type of field trip being taken.

When developing an emergency plan, it is important to consider the following:

  • The type of emergency that could occur. For example, a medical emergency, a lost student, or a natural disaster.
  • The roles and responsibilities of each adult in the group. This includes who will call for help, who will stay with the students, and who will take charge of the group.
  • The contact information for the adults in charge. This should include cell phone numbers, as well as the numbers for local emergency services.
  • The location of the closest hospital or medical facility. It is also important to note any special medical needs of the students.
  • The location of the nearest police or fire station. This should be noted in case of an emergency.
  • An evacuation plan. This should include the route to be taken, emergency assembly areas, and emergency contacts.

Once an emergency plan has been developed, it is important to review it with the students prior to departing on the field trip. This will help to ensure that everyone is prepared in the event of an emergency.


As we conclude our guide to student transportation safety on field trips, we hope that you now have a comprehensive understanding of the measures necessary to ensure a secure and enjoyable experience for students. At Local Motion of Boston, we recognize the unique responsibility placed on schools when organizing field trips, and we are here to support you every step of the way.

By partnering with Local Motion of Boston for your student transportation needs, you gain access to our extensive experience, commitment to safety, and exceptional customer service. Our team of professional drivers and well-maintained fleet of vehicles are dedicated to providing a safe and reliable transportation solution for your field trips.

Remember to plan ahead, conduct thorough risk assessments, communicate with parents and guardians, and prioritize student safety throughout the trip. By implementing the best practices outlined in this guide, you can confidently provide students with educational and enriching experiences outside the classroom while ensuring their well-being remains the top priority.

Boston Group Transportation Services

Local Motion is your local group transportation expert, having provided over 25 years of safe and dependable charter bus, shuttle bus, corporate transportation and school bus service throughout Boston and New England.

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Braintree, MA 02184

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